Reduce Costs with Preventive Fleet Maintenance

Feb 2, 2023


The American Transportation Research Institute (ATRI) revealed that repair and maintenance were the second-fastest growing cost center for carriers. Between 2020 and 2021, ATRI reported an 18.2 percent jump in costs for fleet maintenance. Diesel was the only faster-rising cost center.

There are many potential reasons for rising maintenance costs, such as part shortages or an increased focus on extending the life of older vehicles instead of replacing them. Carriers can take a proactive approach to repairs to mitigate various causes of increased maintenance costs.

Technology plays a key role for fleets implementing preventive maintenance. In-cab tech connects carriers with extensive data that helps to transition from reactive to preventive maintenance. Fleets who successfully leverage maintenance data reduce costs, limit downtime, and make life easier for drivers.

Download guide – Reactive to Preventive Maintenance

Technology connects fleets to preventive maintenance

Carriers aim to reduce downtime as much as possible. Preventive maintenance helps to avoid costly breakdowns on the road and issues with compliance. Instead of reacting to a breakdown, fleets can proactively apply fixes to eliminate equipment issues before they become more significant problems.

Drivers that use an in-cab system such as the ISAAC solution can quickly communicate issues to fleet managers. Sometimes, when drivers can’t detect an issue during inspection, the solution covers this gap by reporting diagnostic trouble codes (DTCs) and other metrics that signal potential problems.

Trucks generate a lot of data, so carriers also use fleet management systems to filter out the noise and report the most important codes and information to prevent the most severe and costly breakdowns.

Customized Smart DVIR for your operations

Pre-trip and post-trip reports are an essential part of safely operating a commercial vehicle. Equipping your fleet with a smart DVIR solution helps to simplify the process, making it easier for drivers and fleet managers to follow their company’s inspection policy.

For example, managers can implement specific pre-trip and post-trip inspections when drivers face cold weather challenges. Fleets can deploy ISAAC’s Smart DVIR to provide a custom set of inspection points, and even some helpful reminders such as:

  • Plugging and unplugging your truck
  • Using required fuel additives
  • Draining the air tanks
  • Ensuring that air hoses are properly hooked
  • Checking windshield washer fluid and wiper blades
  • Preparing a cold weather emergency kit

Creating custom inspection points for DVIRs allows fleets to quickly adjust to different types of loads and industry requirements. For example, when a driver hooks a new trailer, the required inspection points automatically change based on the trailer type. After all, carriers hauling food products have different regulatory and maintenance requirements than tanker truck fleets.

Simplifying the DVIR process helps drivers save time when they perform inspections and report potential issues. When a roadside inspection takes place, drivers can get the wheels turning again by quickly showing inspectors the information they need to see on the tablet.

Empower your drivers to help maintenance

The onus is on maintenance staff to keep trucks and equipment in optimal condition, but drivers play a critical role in identifying and reporting potential maintenance issues. Fleets that use in-cab solutions to stay connected with drivers receive rapid updates and notifications that help to inform decision-making for repairs and upkeep.

Drivers stay happy when their trucks and equipment function consistently and safely. The ability to quickly communicate with drivers lets maintenance staff get ahead of potential problems. Drivers also appreciate when fleets listen to and act on feedback that keeps them safe on the road.

Clearly, it’s impossible to predict all the potential issues that can take place on the road. If a driver suddenly faces a difficult scenario, an in-cab solution can offer emergency communications that let drivers call for support from maintenance and fleet managers.

Fleets and drivers thrive through collaboration

Preventive maintenance keeps drivers moving by limiting downtime due to breakdowns and compliance issues. Proactive repairs also reduce overall maintenance and equipment costs while extending the lifespan of trucks.

Drivers appreciate when fleets minimize downtime and ensure that trucks and equipment work safely and reliably. Easy-to-use in-cab technology, such as the ISAAC solution, lets fleets stay connected with drivers to communicate important maintenance updates while simplifying DVIRs and roadside inspections.

Download guide – Reactive to Preventive Maintenance

About the author

Melanie Simard

Director Compliance, Client Service & Technical Support, ISAAC Instruments

Melanie Simard is Director of Compliance, Client Service & Technical Support at ISAAC. She brings these three groups together to ensure ISAAC clients receive best-in-class service and support, and to demystify all questions relating to regulatory compliance. She is passionate about this last subject, and well attuned to the kind of support ISAAC users need, as she was on that side of the equation before joining ISAAC. With over 20 years in the trucking industry, her field experience as a driver, dispatcher, compliance manager—not to mention an ISAAC user—the trucking DNA she brings to the table is a valuable asset to both ISAAC and its clients.

Time to move forward with managed technology

Recent blog articles

4 Ways an Advanced ELD Can Point Trucking in the Best Direction

by | May 16, 2023 | Best practices,Cost savings | 0 Comments

ISAAC’s electronic logging device (ELD) boosts driver retention, productivity, and profitability in several ways.

Best Practices in Big Data Telematics – Everything You Need to Know

by | Apr 4, 2023 | Data Analytics & AI | 0 Comments

To get the highest ROI from telematics, companies should consider some key principles.

Big Data, Telematics and Transportation: 5 V’s for Victory

by | Mar 30, 2023 | Data Analytics & AI | 0 Comments

Learn the 5 V’s that will make or break your return on investment, in the big data your telematics delivers.

What is Digital Transformation and How Can Carriers Benefit?

by | Mar 24, 2023 | Best practices | 0 Comments

Discover how digital transformation works to replace outdated processes with automated solutions that help carriers improve fleet management.

2023: What Cybersecurity Priorities Should You Set?

by | Feb 28, 2023 | Cybersecurity | 0 Comments

When crafting a cybersecurity plan, organizations should consider their goals, IT maturity level, and current capabilities.

Understanding Texas Hours of Service (HOS) Regulations

by | Feb 28, 2023 | Compliance | 0 Comments

Carriers in Texas must comply with Texas HOS rules and federal HOS rules when on interstate trips. In-cab tech can help to simplify complex HOS scenarios.

Reduce Costs with Preventive Fleet Maintenance

by | Feb 2, 2023 | Cost savings | 0 Comments

Carriers who implement preventive fleet maintenance reduce costs and prevent minor problems from turning into major breakdowns on the road.

How Fleets Work with Drivers to Save Fuel

by | Jan 25, 2023 | Cost savings | 0 Comments

Fleets can mitigate the impact of rising fuel prices by collaborating with drivers and creating an incentive program that rewards fuel efficiency.

Prevent Wheel-off Problems with Smart Wheel Retorquing

by | Nov 11, 2022 | Safety | 0 Comments

Wheel-off incidents can be catastrophic. Fleets can prevent these accidents with smart wheel retorquing management.

See the ISAAC solution in action

We’ll help you bring out the best in your team.


Game-Changing Features

Give your fleet an extra edge

Built for Trucking

Equip your fleet with durable tools

Predictive Workflow

Guide drivers with a simple workflow

Smart Compliance

Make compliance simple

Real-time Coaching

Achieve greater fuel efficiency

Remote Tablet Control

Enable effective teamwork

ELD and Fleet Telematics

Discover a built-for-trucking solution

Fleet Management Portal

Centralized portal for your office team

Driver-friendly ELD

Versatile and user-friendly tool

Communication Gateway

Keep your team and drivers connected

Connected Cameras

Enhance safety, protect reputations

Driver Mobile App

Keep drivers connected anytime, anywhere

Open Platform

Get the most of your technology

Latest Innovations

Choose an innovation-driven partner



Fleet Benefits

Solve major trucking challenges

Driver Happiness

Simplify the life of your drivers

ELD Reliability

Benefit from reliable technology

Cost Savings

Save money in various ways

Safety and Compliance

Ensure safe and compliant operations

Client Journey

Expect outstanding service as a client

Solution Innovation

Future proof your technology

Client Success

Get inspired by real-life examples



Read about a variety of trucking topics


Get inspired with in-depth reads


Watch our solution in action


Learn from industry experts

Tech Support

Get timely technical support

FAQ About ELDs in Canada

Find detailed compliance information
Don't Miss


Come meet us across North America


Read trucking and technology news

Our Team

Meet our team's leaders

Information Security

Review our security framework


Our involvement in the trucking industry


Sustainable trucking solution

Contact us

Ask us anything, we're happy to help
Join Us

Available Positions

Join a team renown for its culture!

Awards and Recognition

Testimony to our winning culture


Check out life at ISAAC

Our Values

See what drives us every day

Perks and Benefits

Find a healthy work-life balance